Symposia

All talks are 20 minutes long (15 minutes of presentation + 5 minutes of discussion). This time remains the same regardless of whether you present in a symposium with four or five presentations. It is important that you ensure that timekeeping will be very strict to allow for appropriate coordination across different sessions.  

It is not possible to use your own laptop. Please bring your presentation on a usb stick, ready for upload to a PC. Computers with Pack Office 2021 (including PowerPoint) will be available in all rooms. The symposia chair will be responsible for coordinating file uploads during the break before your session. You will be able to verify the way your presentation appears on the computer in the room in which you present. 

Blitz

Blitz talks are short 5-minute presentations in which authors present around 5 slides in front of a seated audience. All blitz presentations will be organized in thematic sessions and will be held parallel to the symposium sessions. At the end of each session of blitz presentations there will be time for questions and discussion. It is important that you ensure that timekeeping will be very strict to allow the appropriate coordination of the various blitz presentations. 

It is not possible to use your own laptop. Please bring your presentation on a usb stick, ready for upload to a PC. Computers with Pack Office 2021 (including PowerPoint) will be available in all rooms. You will have to upload the file with your presentation during the break before your specific blitz session. You will be able to verify the way your presentation appears on the computer in the room in which you present. 

A session chair will be appointed for each session; this person will be responsible for coordinating file uploads and will moderate the Q&A part of the session. 

Posters

Paper or fabric posters should be printed in A0 upright (portrait) 1190 x 841mm (46.8 x 33.1in). Stickers for the posters are provided on site. However, if your poster is made of fabric, you must bring the necessary items to attach it to the board. 

The posters can be attached to the panels for half a day starting in the morning or at lunch on the day in which your poster appears in the program. You will receive further information on where to hang your poster before the meeting.

Accessibility and Inclusiveness Guidelines

To ensure that the conference is accessible and an inclusive experience for everyone, you will find below some guidelines and resources related to inclusiveness

Presentation format

For Symposia and blitz

1. How to prepare your slides

  • Ensure that text has a high contrast with the background (e.g., black on white)
  • Use a large and readable font size (ideally, minimum 20)
  • Prefer sans-serif fonts (e.g., Arial, Calibri, Helvetica, Open Sans)
  • Ensure that information is not conveyed by color alone
  • Try to not overload slides

2. If you use images and/or figures

  • Ensure that graphs and figures are clear, easy to read, and presented in a sufficient size to be readable from 1 to 3 meters away
  • Make sure that the key visual information will be explained verbally
  • Keep in mind that images must serve an informative purpose
  • If images depict humans, try to ensure that the diversity of people is represented (e.g., in terms of gender, disability, ethnicity, etc.)
  • Try to add a text description of images (or ensure that all images are commented on verbally)

3. If you use other multimedia content

  • Ensure that videos include captions or subtitles
  • Avoid flashing elements or moving visuals
  • Avoid stimuli that include loud noises, or consider warning the audience.

For Poster

  • Avoid dense text blocks; prefer short paragraphs or bullet points
  • Ensure that text has a high contrast with the background (e.g., black on white)
  • Use a large and readable font size
  • Prefer sans-serif fonts (e.g., Arial, Calibri, Helvetica, Open Sans)
  • Ensure that information is not conveyed by color alone and use color sparingly and consistently
  • Ensure that figures are readable from a distance of 1-2 meters.

You may find complementary information and resources to prepare your presentation here:

Inclusive language

Please ensure you conform with APA guidelines concerning inclusive language. See here for the full guide: https://www.apa.org/about/apa/equity-diversity-inclusion/language-guide.pdf and here for a focus on bias-free language: https://apastyle.apa.org/style-grammar-guidelines/bias-free-language 

These include (but are not limited to):

  • Avoid stigmatizing language (e.g., “wheelchair-bound”, “the elderly”, “mentally ill”), notably:
    • Rely on person-first language (e.g., “people who uses a wheelchair”, “person with mental illness”), unless studies suggest that the target population has a preference for identity-first language (e.g., autistic people as well as deaf-blind people prefer identity-first language)
    • Rely on neutral labels (e.g., use “older adults” instead of “the elderly” ; “high-weight” instead of “obese”)
  • Report gender instead of sex when describing your population (and if you measured sex, refer to it as “assigned sex” and not “birth sex”)

Use neutral pronouns (e.g., “they/them”) and gender-neutral language whenever possible